Read more of your interests, read less insurance paperwork
Ditch the paperwork with Plum's group health insurance
Click here to know how Plum helps 3000+ HRs ➝

Using gender pronouns at the workplace is essential to creating a respectful and inclusive work environment. By using the correct pronouns (What Does She Her Mean) and being mindful of gender-inclusive language, we can show our coworkers that we value and respect their gender identity. This can help to foster a sense of belonging and inclusion, and it can help to create a positive and welcoming workplace.

What does She, Her Mean?

To understand what "she" and "her" mean in the context of gender pronouns, it's important first to understand the concept of gender identity. Simply put, gender identity is an individual's own sense of their gender, which may be different from the gender to which they were allotted at birth based on their physical anatomy. 

For example, an individual who was assigned male/man at birth but identifies as a woman/female may use the pronouns "she" and "her" to reflect their true gender identity.

What do you mean by Gender Pronouns?

Gender pronouns, such as "she" and "her," are words that people use to refer to someone based on their gender identity. These pronouns are often used to describe someone who identifies as a woman. Still, they can also be used by personnel who do not conform to traditional gender identities and roles.

Using the correct gender pronouns is vital because it shows respect for a person's gender identity. It can also help create a more inclusive and welcoming environment in the workplace. When the wrong pronoun consistently refers to someone, it can make them feel invalidated and marginalized.

So, what does "she" and "her" mean in the context of gender pronouns? 

These pronouns mentioned above refer to someone who identifies as a woman or who presents themselves in a way traditionally associated with femininity. For example, if someone's name is Sarah and they identify as a woman, you could use the pronouns "she" & "her" to refer to them.

It's important to note that not everyone who uses "she" and "her" pronouns identifies as a woman. 

Some non-binary and gender non-conforming individuals may also use these pronouns. It's important to respect an individual's gender identity and pronouns, even if they don't fit into traditional gender categories.

When it comes to using gender pronouns in the workplace, it's crucial to create a culture of respect and inclusivity. This means being mindful of your language and using the correct pronouns for everyone.

One way to move forward is to assign your pronouns in your email signature and social media profiles. This can help normalize the use of pronouns and let people know how you prefer to be referred to. You can also ask people for their pronouns when you meet them, and make sure to use them consistently.

It's also important to be an ally to those who may be struggling with their gender identity or who may be uncomfortable sharing their pronouns. If you hear someone being referred to with the wrong pronouns, gently correct the person and use the correct pronouns. This can help create a more inclusive and supportive environment for everyone.

So, how can we ensure we use the correct pronouns at the workplace? Here are some tips:

  1. Ask for pronouns. It's okay to ask someone for their pronouns, especially if you're unsure or if you're meeting someone for the first time. This shows that you're open to learning and that you're respectful of their identity.
  2. Use pronouns consistently. Once you know someone's pronouns, make sure to use them consistently. This means using them in all interactions, whether you're talking to the individual directly or mentioning them to someone else.
  3. Correct mistakes. If you accidentally use the wrong pronouns, don't panic. Just apologize and correct yourself. This shows that you're aware of the mistake and that you're committed to using the correct pronouns.
  4. Use gender-inclusive language. In addition to using the correct pronouns, it's also essential to use gender-inclusive language in general. This means avoiding gendered terms like "ladies and gentlemen" and instead using neutral terms like "everyone" or "colleagues."

What are the Benefits of Gender Diversity and Gender Pronouns in the Modern Workspace?

  • Improved team dynamics: A diverse team with a range of genders and gender identities can bring different perspectives and experiences to the table, leading to more creative and effective solutions to problems.
  • Improved communication and understanding among team members: By recognizing and using the correct gender pronouns, individuals can show respect and support for their colleagues' gender identities. This can foster a more inclusive and supportive work environment, leading to better communication and understanding among team members.
  • Increased inclusivity and respect: Using gender pronouns can help create a more inclusive and respectful environment for all employees, regardless of their gender identity.
  • Better representation and appeal to a wider customer base: A diverse workplace can better reflect and understand the needs of a diverse customer base, leading to improved customer satisfaction and increased business success.
  • Increased productivity and creativity: A diverse and inclusive workplace can lead to a more collaborative and innovative environment. By creating a space where your workforce feels valued and respected, organizations can tap into the unique perspectives and experiences of individuals from different gender identities, leading to higher levels of productivity and creativity.
  • Improved mental health and well-being: A supportive and inclusive work environment can reduce stress and improve mental health among team members. By recognizing and respecting the gender identities of all employees, organizations can create a safe and supportive space that promotes well-being and helps reduce the negative impact of discrimination and marginalization.
  • Enhanced employee satisfaction and retention: Research has shown that employees who feel included and valued in their workplace are more likely to be happy with their job and stay with the company longer.
  • Improved company reputation: Companies that are known for promoting diversity and inclusivity often have a better reputation in the market and can attract top talent.
  • Legal compliance and protection: In most countries, discrimination due to the basis of gender identity is illegal. By promoting gender diversity and using gender pronouns correctly, organizations can ensure compliance with anti-discrimination laws and protect themselves from legal action.


In conclusion, using the correct gender pronouns is crucial to show respect for others and creating a more inclusive workplace. "She" and "her" are pronouns that refer to someone who identifies as a woman or who presents themselves in a traditionally feminine way. By being mindful of our language and consistently using the correct pronouns, we can create a more welcoming and supportive environment for all.


Q. How can an organization effectively train its employees on the importance and correct usage of gender pronouns to ensure compliance and foster an inclusive environment?
A. Organizations can start with awareness sessions. These sessions explain gender identity basics. Interactive workshops follow, where employees engage in role-plays. They learn how to ask for and use pronouns respectfully. Regular reminders through emails and posters keep the conversation alive. Feedback loops help gauge understanding and improve strategies. This approach ensures everyone feels respected and included.

Q. What steps can be taken if an employee repeatedly uses incorrect pronouns for a colleague, despite being corrected?
A. Initially, private conversations can address misunderstandings. If the behavior persists, it becomes a matter for HR. Policies should outline consequences for repeated disrespect. Training sessions might be mandated. In severe cases, disciplinary actions are necessary. This ensures a culture of respect and dignity for all.

Q. Are there any legal consequences for not respecting an individual’s gender pronouns in the workplace, especially in contexts where gender identity is protected under anti-discrimination laws?
A. In India, respecting gender pronouns aligns with the spirit of the Supreme Court's NALSA verdict. This verdict upholds transgender rights, including dignity and freedom from discrimination. While specific laws on pronouns are evolving, non-compliance can lead to legal challenges. It risks violating the spirit of inclusivity and equality. Companies must therefore prioritize respect for all gender identities to avoid legal and reputational damage.